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Executive/Administrative Assistant M/F

Vacancy details

General information



Job level

090 -Administrative Non-Exempt

Position description

Posting title

Executive/Administrative Assistant M/F



Job description

Provides analytical and specialized administrative support to relieve executive, line, and staff managers of complex details and advanced administrative duties. Liaise with executive and senior administrative assistants to manage requests and queries from senior managers. Analyzes problems and determines approaches for problem resolution, as necessary. Contacts company personnel at all organizational levels to gather required information, as necessary. Work is of a critical or confidential nature. Coordinates activities between departments and outside parties. Meeting organization will require planning with third-party vendor relationships and collaborating with the company's internal finance and purchasing teams. Travel to support and coordinate planning for offsite meetings and events is required.



Assignments and administrative queries will be received from various functional areas to ensure appropriate support for the site. Responsibilities will also include providing a variety of administrative tasks to managers and employees in assisting in daily office needs and general administrative activities at the Santa Clara site. Such responsibilities may include planning, organizing all associated meeting arrangements, catering, booking travel arrangements, submitting, and reconciling expense reporting management, providing general support to visitors, and acting as the point of contact for internal and external customers.


Proven experience as an administrative assistance in an adaptive environment.

Ability to anticipate needs of others to ensure their seamless experience.

Knowledge of office management systems with strong organizational tools and ability to organize their work using such tools, MS Office software (Word, Excel, PowerPoint, Outlook, Access, Publisher, and Teams), Adobe, SAP (SAP a plus).

Demonstrates initiative and a team attitude.

Excellent time management skills and the ability to prioritize work

Diligence and critical thinking skills

Excellent written and verbal communication skills

High School or associate degree in a related field.

4+ years of prior administrative experience.

Position location

Job location

Americas, United states, Santa Clara

Candidate criteria

Education level required

4 - Bachelor degree

Experience level required

6-10 years


English (3- Advanced)


Desired start date